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Meeting cost calculator

A meeting costs the hourly pay of everyone in it, times its length. Six people earning $90,000 a year in a 30-minute meeting cost about $130 in salary. Enter your meeting to see the cost once and per year, or start live mode and watch the meter run.

People in the meeting

Average pay

$43.27 an hour, at 2,080 hours a year

Length

How often

This meeting costs

$130

Weekly, for a year

$6,490

Pay only, before benefits, office costs and the work that didn't happen.

LIVE MODE

Start it when the meeting starts. Watch the meter run.

TIMECARDMEETING
6 PEOPLE · 30 MINWEEKLY
PER MINUTE
$4.33
PER HOUR
$260
EACH TIME$130
PERSON-HOURS3.0
PER YEAR$6,490
PERSON-HOURS A YEAR150
COST PER YEAR$6,490
APPROVED
timecardmac.site/tools

The formula

Meeting cost = people × average hourly pay × hours. To turn a salary into hourly pay, divide by 2,080. A team of six on $90,000 costs about $260 an hour together.

MeetingPeopleEach timePer year
Daily 15-min standup8$86.54$21,634.62
Weekly 1-hour team sync8$346.15$17,307.69
Weekly 30-min 1:12$43.27$2,163.46
Monthly 2-hour all-hands40$3,461.54$41,538.46

At $90,000 average pay, salary only.

Cutting the cost

  • Invite the people who decide, and send notes to everyone else.
  • Default to 25 or 50 minutes instead of 30 or 60.
  • Drop a recurring meeting for a month and see who misses it.

To see how much of your own week goes to Zoom, Meet and Teams, Timecard tracks meeting apps alongside everything else on your Mac.

Meeting Cost Calculator
questions

How do you calculate the cost of a meeting?

Add up the hourly pay of everyone in the room and multiply by the meeting's length in hours. For salaries, hourly pay is the yearly salary divided by 2,080, the hours in a 40-hour work year.

How much does a weekly meeting cost a year?

The cost of one meeting × about 50 weeks. A 30-minute weekly meeting of six people on $90,000 costs about $130 each time and about $6,500 a year, in salary alone.

Does it include benefits and overhead?

No. It counts pay only, so the real cost is higher once benefits, office costs and the work that didn't happen are included.

How can I make meetings cheaper?

Invite fewer people, end at 25 or 50 minutes, and send an agenda first so a meeting can become a written update when it doesn't need discussion.

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